Whether you’re implementing a new HRMS, adding a module or a complementary product, a successful project begins with a sound implementation methodology. Project Management elements common to all projects include:
It has four main components: quality planning, quality control, quality assurance and quality improvement
Systematic process of understanding, evaluating and addressing risks to increase ability to achieve objectives.
A project management process wherein changes to the scope of a project are formally introduced and approved.
Planning tools and methods to find the optimum balance of project benefits in relation to project costs and risks.
Project communications plans follow the basic questions of who will receive information, what information needs to be communicated, how will information be disseminated and how often, and finally who on the project team will be responsible for delivering the information.
The Project Management Workbook
Each project with a client uses a Project Management Workbook (PMW) to aid in quality assurance. The PMW updates itself in real-time with the data tracked in PSA and includes other tools the project team will use to manage tasks, issues, risks, communications, deliverables, and timeline.
Project Task and Time Tracking
Once the engagement begins, projects are tracked using a web-based project tracking system (PSA). Consultants enter time on a daily basis enabling real-time tracking of project status.
The PMW presents a real-time dashboard view of the project that includes a Gantt chart, burn-up charts (based on either tasks or hours), and the major timeline milestones.
Risk Management Plan
Project risks are identified during the project kickoff meeting and at each end-of-phase QC review meeting. As risks are identified during the project, they are added to the risk management tab.
Project deliverables are identified on each detailed task plan. The status of each deliverable is tracked in the PMW.
Assuring project quality and success depends on the balance between managing scope and assuring critical issues are addressed. The issues tracker with the PMW is used to capture any concern or issue. All issues are reviewed to determine if the issue is in scope and, if so, to specifically assign responsibility and associate it with a specific task plan. Issues that are out of scope are presented to the client so that they can request a change in scope or decide to table to issue.
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