Use the current form

You have likely see the expiration notice on the top right of Form I-9.

However, according to the U.S. Citizenship and Immigration Services I-9 website (See under Forms Updates along the left side of the webpage), the form is still valid until the USCIC releases a new edition: “We will publish a new edition of this form soon. In the meantime, you may file using the 07/17/17 edition.”

Checking the version you are using is easy. You can find the version date at the bottom left on all pages of the form and the instructions.

So, following past practice, until the Department of Homeland Security issues an update and as long as you’re using the current 07/17/17 version with the 8/31/2019 expiration date, you’re good to go even after the expiration date passes.

Expected update
According to a recent Society for Human Resource Management (SHRM) article, the Department of Homeland Security (DHS) is expected to extend the current version (marked 8/31/2019) as is. Some minor clarifications will be made to the instructions. The SHRM article lists three proposed revisions:

• Employers may designate anyone to be an authorized representative to complete Section 2 on the form. This addresses difficulties some employers face in completing the form for remotely hired employees.
• Entering “N/A” in the identity-document columns that are not used will no longer be required.
• I-9’s List C documents include a Social Security Card and birth certificate, but do not include a worker’s Employment Authorization Document (EAD). The EAD (Form I-766) is in List A.

We’ll keep you posted

We will publish a blog post to keep you informed about Form I-9 extensions and updates.

Sage HRMS HR Actions Form I-9 Users

If you are a user of Sage HRMS HR Actions Form I-9, be assured that when the DHS extends the current Form I-9 with some modifications or releases a new version, Delphia will update the paperless I-9 in this product, providing what you need to stay compliant.

Interested in an electronic Form I-9?

The Form I-9 is full of places where mistakes can be made. A sixty-nine page manual for a 2-3 page form attests to that!

Electronic Form I-9s can help reduce errors and makes storage and retrieval for an audit quick and easy. Our Sage HRMS HR Actions Form I-9 will lead you step-by-step as you complete the form with its hover help text providing information for each field. And, after the form is finished, our product helps ensure compliance by automatically checking the document and flagging the majority of improper entries. For example, simple mistakes like forgetting to check a required box or entering the date of completion in an incorrect format, will be flagged so you can correct them before saving the document. As small as such mistakes seem, they can add up to substantial fines.

Find out more

If you are not familiar with Sage HRMS HR Actions or the many plugins that help move you into a paper-lite HR, visit our website for more information on Sage HRMS HR Actions and Sage HRMS HR Actions Form I-9. You can also use the CONTACT US button or give us a call at 888.421.2004.