Issues with forms sent to terminated employees in compliance with ACA can be corrected with an update and a simple fix.

Termination and Benefits

If you terminated an employee and continued to offer benefits through the end of the month, you must download the most recent version of the Quarter 4 Update. If not done, My Workforce Analyzer will use the termination date to determine coverage and will report code 1H (no offer of coverage) for the month of termination. Access the update from Sage’s website or use the quick live chat on your quick launch bar of Sage Abra/HRMS.

Termination and Correct Address

On Form 1095-C, Part 1 for terminated employees, remember that this data is pulling from the “Demographics” panel of your HRMS. If this address is different from the “Forwarding Address” tab on the “Termination” panel, run an HR Query to compare the addresses in your system. Make edits accordingly either directly in the MWA form or in your demographics panel. If you update your demographics panel, you will have to regenerate forms that were already created.

Following these instructions can help ensure employees terminated in 2015 will receive their forms and that the information on them will be accurate.