Keeping Track

HR has a lot of critical business issues to monitor, like recertification deadlines, upcoming reviews, excessive overtime, and benefit expiration. When these or other events slip by HR without appropriate action, the repercussions range from inconvenient to costly to non-compliant. If only you had someone whose only job was to make sure that didn’t happen.

An Automatic “Yoo-hoo!”

Sage HRMS Alerts & Workflow (Alerts & Workflow) is the “assistant,” that keeps track of things that cause problems later on if not addressed on time.

It monitors all your HR data for critical time-sensitive conditions and alerts the right people at the right time so they can respond:

• New hires need to complete paperwork
• Employee certifications soon to expire
• I-9 re-verification
• Return form FMLA

Time isn’t the only criteria

Business issues that involve threshold limits also benefit from automated reminders:

• Employee close to exceeding overtime limits
• Employees who have accrued excessive absences
• Training class with too few attendees

Sometimes exceptions to the rule need attention:

• Excessive pay raises
• Failed drug tests
• Incomplete training

And then some things should have happened but just didn’t. You want to know about those too;

• A review that didn’t happen
• A drug test not taken
• A candidate not yet interviewed

Sometimes, you need to know.

Alerts don’t always require action. But you want to know when an employee’s pay rate has increased or when an OSHA incident was reported. The actions are someone else’s responsibility, but you want to be kept in the loop.

Recognition

Research tells us that recognizing employees for their work increases engagement. Everyone likes to know they are contributing to company goals. And a “thank you” of some kind or another is appreciated when a particularly difficult or tedious project is finished.

But it’s also good to know that, no matter what our current to do list holds, we’re appreciated for simply being part of the team. It may sound unimportant, but a happy birthday note or a “We’re glad you’re here” work anniversary card makes a difference.

Despite best intentions, remembering those dates isn’t easy. (If you’re like me, even on the home front, you’ve been late or forgotten birthdays!) A simple alert reminds you to send that email or put a card or snack on an employee’s desk, letting them know they are a valued part of the team.

Beyond alerts

Besides monitoring events and sending out alerts, Alerts & Workflow can ensure data integrity or inconsistency:

• Do phone numbers have the correct number of digits?
• Have reviews been completed?
• Do schedules conflict?

It can spot trends like these:

• Increased employee absenteeism
• Excessive work complaints

How do you get the news?

Employees don’t have to be sitting in the office, looking at their computers to receive alerts. Sage HRMS Alerts & Workflows can deliver reminders to mobile devices through a variety of platforms including email.

ROI: More good news

The ROI for Alerts & workflow is a short 88 days! That’s because you can begin using the solution as soon as it is installed. And it’s a “set-it-and-forget-it” process. Once in place, it runs behind the scenes with no additional manual intervention.

What you get

You can use Alerts & Workflows right out of the box. It comes with 50 pre-configured alerts and you define the triggering conditions like “X” days before or after a specific event. An easy to use, wizard-driven process allows you to create customized alerts.

We train you on setting up and creating alerts, or if you prefer, you can contract us to do the job for you.

Options

Two additional options are available that extend Alerts & Workflow functionality:

• Sage HRMS Alerts & Workflow Action Module
• Sage HRMS Alerts & Workflow – Reports Module

Ready for that automated assistant?

Don’t let any more details or missed opportunities have you wondering, “How did I miss that?” Give us a call at 1.888.421.2004 or fill out the CONTACT PRODUCT SALES form on our website, and someone will get right back to you.